At Pococks Roses, we’re committed to protecting and respecting your privacy.
In line with the Data Protection Directive and General Data Protection Regulation (GDPR) this Policy explains when and why we collect personal information about people who visit our website, what we collect and what we do with it.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to Jermyns Lane, Romsey, Hampshire, SO51 0QA. Alternatively, you can telephone 01794 367500.
- What information we collect and why we collect it.
- How we use that information.
- Your choices.
- How you can access and update your information.
- Security precautions.
Who are we?
www.garden-roses.co.uk is a website operated by Pococks Roses. Our registered offices are at Pococks Roses, Jermyns Lane, Romsey, Hampshire, SO51 0QA and at The Cornish Rose Company, Mitchell, Newquay, Cornwall TR8 5AX.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about products and services, make a purchase, register with the website or if you subscribe to our newsletters.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, telephone number, and information regarding what pages are accessed and when. If you make an online purchase from us, your card information is not held by us, it is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.
How is your information used?
We may use your information to:
- process orders that you have submitted;
- contact you if there is an issue with your order or delivery that we need to discuss with you;
- to carry out our obligations arising from any contracts entered into by you and us;
- dealing with entries into a competition;
- seek your views or comments on the services we provide;
- notify you of changes to our services;
- send you communications which you have requested and that may be of interest to you. These may include information about customer surveys and questionnaires, competitions and promotions of goods and services;
- process a job application;
- manage and improve the website;
- personalise services to you;
- administer and operate your account;
- understand your shopping behaviour to develop and improve our products, services and website
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We may share your personal information across the business so we can provide you with relevant products and services.
We may use and share anonymised information outside our business. However, we would like to reassure you that this never includes your personal information.
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process deliveries and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Pococks Roses Supplies Network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
When you are using our secure online checkout pages, your transaction is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: email@example.com or telephone on 01794 367500.
How you can access and update your information or request erasure
The accuracy of your information is important to us. In line with the Data Protection Act of 1998 and General Data Protection Regulation (GDPR) compliance, you have the right to ask for a copy of the information we hold about you, request your details be updated or your details be erased.
We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please contact our Data Protection Officer by email at: firstname.lastname@example.org, or write to us at: Data Protection Officer, Jermyns Lane, Romsey, Hampshire, SO51 0QA.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 256 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off may result in a loss of functionality when using our website.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
18 or Under
We are concerned with protecting the privacy of children. To register with this website and provide us with your personal information you must be at least 18 years of age as per our Terms & Conditions which can be found on this website. By entering your details in our forms or registering with this website you confirm that you are over the age of 18.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in October 2018.